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CRM with AI · Belgium & the Netherlands

More time selling.Less time on files.

You focus on leads, viewings and the deal. Proppeteer helps with documents, property files, buyer matching and follow-up, all in one system.

Book a free demoSee how it works

30 min · one-to-one · no obligation

EPC read · fields filled
Buyer matched · Sara D.
Visit booked · Thu 14:00

Switching from

Whise●Zabun●Excel●Scattered tools●Whise●Zabun●Excel●Scattered tools●Whise●Zabun●Excel●Scattered tools●

The problem

Your CRM stores data. It does not think with your listings.

Many tools still ask for copy-paste and patience. Certificates stay PDFs. Buyers live in a spreadsheet. Follow-up depends on who remembers. Proppeteer is built so AI works inside the file from the start, the way agencies want to sell today.

1

system instead of five tools

EU

hosting and processing

0

answers outside your file

Why Proppeteer

Real estate without the admin overhead.

01 · Workspace

One system for the office

Properties, contacts, leads, calendar and tasks in the same flow. Less jumping between tabs and spreadsheets.

02 · AI at the core

Files that fill themselves

Documents and photos are read, tagged and turned into structured fields. You validate. The AI stays with your sources.

03 · Sales first

Match before the portal

Buyers and listings find each other on criteria and content. More serious conversations, less waiting on portal leads.

04 · Built for BE/NL

EPC, Geopunt and GDPR included

Files speak the market’s language. Data stays yours. Export is standard.

The product

How the assistant works with you.

  1. 01

    AI reads the file

    Certificates, deeds, plans and photos become usable sources. Fields, tags and search follow. You approve.

    EPC-attest.pdfAI
    EPC B
    kWh 187
    Year built 1928
    Area 186 m²

  2. 02

    Ask in plain language

    “Which Ghent apartments are EPC A?” The assistant answers from your CRM, with sources and a click through to the record.

    “Apartments in Ghent with a garden and EPC A”
    3 hits in your portfolio. Top score: Coupure 44 (garden, EPC A, source: file + photo tags).

  3. 03

    The right buyer, on time

    Search criteria plus similarity in the file content. You see why something matches. Outreach stays yours.

    Korenlei 1294%
    Coupure 4488%
    Patijntjestraat 881%

  4. 04

    Follow-up that doesn’t slip

    Tasks, viewings and a timeline per listing and contact. The whole office sees what’s open, not only who remembered.

    Overdue · Call notary (Korenlei)
    Thu 14:00 · Viewing Sara D.
    Fri · Follow up on offer

Conversations → profile → match

Every note makes your leads smarter.

WhatsApp, email, call notes, visit reports and portal messages come together. Proppeteer builds a living contact profile, then uses it to match buyers with the right listings.

Sources

  • WA

    WhatsApp

    “Need 3 beds, garden, max 650k”

  • EM

    Email

    Immoweb reply · Ghent centre

  • TEL

    Call note

    Doesn’t want apartments

  • VIS

    Visit

    Korenlei too small, light was great

  • WEB

    Portal

    Website lead · valuation

Proppeteer

Reads, links and understands

Result

Profile gets richer

AI

Sara D.

Budget
€ 520k – 650k
Location
Ghent centre / Ledeberg
Type
House · 3+ beds · garden
Not
Apartments

Match ready

91% fit

Patijntjestraat 8 · garden · 4 beds · in budget

Manual notes still count. You decide what goes into the file.

Platform

What the office needs every day.

A real CRM, with AI built in, not bolted on.

Contacts & leads

Buyers, sellers, notaries, property managers. From inbox to file, without duplicate cards.

Property files

Belgian and Dutch field pack: EPC, layout, planning, media. Draft to publish.

Calendar & viewings

Team calendar, conflicts, visits linked to both contact and listing.

Tasks

A personal inbox, due dates, links to the file that’s waiting.

AI search

Search in plain language across descriptions and documents.

Website & portals

Publish to the agency site. Spotto and further portals are on the roadmap.

Switching

Live in weeks, not a long IT project.

We migrate from Whise, Zabun or Excel. Your team keeps selling. No weekend where nobody dares to log in.

01

Intake & mapping

We take an export, map fields and media, and set up a shadow environment. You keep working as usual.

02

Validate together

We walk listings, contacts and open leads. What should move, moves. Noise stays behind.

03

Live, with a net

Cutover without drama. Training on your real files. Export stays possible. Your data stays yours.

Trust

Safe data. Reliable AI.

Listings, contracts and client data need the same care as your sales process. GDPR is standard. The AI stays with your sources.

GDPR-ready

Processing designed for Belgian agencies. Hosting and processing in the EU.

Only your documents

The assistant answers from file data, not from guesswork.

Encrypted & isolated

Data protected while moving and while stored. Access per office and per user.

Your data, your property

Migration under your control. Export and portability are standard.

Ready to speed the office up?

In a short demo we show Proppeteer against how you work: migration, files, matching and the assistant. With your scenarios, not a stock pitch.

Book a free demo

Reply within 24 hours · +32 471 19 85 95